June 12, 2017
Shakti Pandey

Office 365 Exchange: Key differentiators of UDP 6.5 for online protection

Office 365 – The Popularity factor:

The adoption rate of Office 365 has increased several fold in the last few years. According to a report, one of every five corporate employees uses an Office 365 cloud service. Exchange online is the second most popular choice in the Office suite.

Office 365 cloud service adoption rate

Exchange online is also the most popular application in industries like Finance and Manufacturing. Please see below.

Office 365 cloud usage by industry

The protection context:

With such a widespread usage of Exchange Online comes the challenge of safely backing up the most important e-mail data which is highly vulnerable to threats like accidental deletion, disasters, and more. E-mail data is also the most sought after documentation for compliance audits, e-discovery and other processes.

Arcserve UDP v6.5 offers the most reliable, high performance backup solution for Office 365 Exchange. It is configured to handle the task of safely protecting your Office 365 e-mail data including calendar items, contacts, skype conversations and more.

Backups can be stored on premise or any cloud platform where an UDP recovery point server is installed.

The simplified UI which brings together all controls in a single console is built on the foundation of existing UDP, delivering a powerful, easy to use experience.

Key differentiators of UDP 6.5:

    1. Support for multiple tenants:

      While most of the backup vendors do not have capability to backup data from more than one organization, UDP 6.5 is able to protect multiple organizations within the same console to the same recovery point server. This reduces the additional cost of installing multiple instances to protect different organizations.

      multi-tenant Office 365 email archiving console

    2. Data storage:

      Data is stored in a comprehensive binary format to record all granular details required by any organization instead of in a jet database which has several functional and performance limitations. Jet Database is common for all tenants which means A.com and B.com will be backed up to the same non encrypted database file, and this database file is a single point of failure, can grow up-to several gigabytes in size, and can’t be split or re-created for at least one year.

      UDP gives the flexibility of saving to the same or different datastore with strong encryption algorithms available for each different version.

      To deliver the best performance and ease of use, UDP allows admins to break the backups into smaller jobs with manageable user counts.

    3. Auto Protect:

      As a standard practice, the on premise exchange server users are migrated to Office 365 in phases. Most of the backup solutions which protect Exchange Online can’t auto detect the recently migrated users to Office 365 and therefore the backup jobs have to be modified manually to add new users. This task is vulnerable to human error and can result in potential data loss if any user is left out.

      With UDP 6.5’s auto protect feature, admins don’t have to worry about the newly migrated users as they will be added automatically. Of course, users can always select what to protect.

      auto protect Office 365 mailboxes

    4. Network throttling:

      Network infrastructure is the backbone for all modern businesses and administrators have the challenging task of keeping the network utilization under control to ensure highest business productivity and efficiency.

      UDP 6.5 does an excellent job of optimizing the network bandwidth with flexible and dynamic throttle schedules suitable for individual requirements. Other backup solutions might choke the production network with the content downloads during backup since they lack this important capability.

      email archive network throttling schedule

    5. Retention logic for assured recovery.

      UDP 6.5 leverages a merge logic which assures that the state of the mailbox is preserved in the backup sessions instead of simply deleting the mails based on their age.

      Example: If a user has 2 e-mails (A & B) on day 1, and on day 2 user deletes 1 and gets a new one, it now has A & C.

      The backup occurs daily. And if the retention is set to 1 day, then after the backup of day 2, UDP will be able to restore A & C whereas the competitors could only restore C.

    6. Resource utilization:

      The code of UDP 6.5 is highly optimized to ensure that it consumes a minimum amount of system resources to keep it healthy and running without impacting other tasks. Other backup solutions may consume half or more of the just to keep the jet database running. This usage goes up even further during backups, potentially freezing the system altogether.

      email archiving task manager

      memory usage during Office 365 email archiving